Groundbreaking: 9/21/2025

NOT FOR PUBLICATION!
FOR PLANNING PURPOSES ONLY

Prep

  • Congregational Communication Items:
    RAIN OR SHINE
    CATERED MISSION BBQ
    PARK in Lower Lot, Side Lot, Upper Side Lot. (NO PARKING UPPER LOT)
    OK TO ENTER MAIN DOORS
    FOR SHUTTLE: Park in coned-off area in Lower Lot
    ENTER through Front Doors, Side Entrance, Side Upper Entrance
    SCHEDULE - ceremony, then lunch, games, fellowship
    PARKING MAP (email this)

    9/14 Pulpit Announcement (Steve):
    Groundbreaking Celebration is Next Sunday, the 21st, immediately after the regular worship service. We are really looking forward to celebrating this exciting moment in the life of our church. We hope you’ll stay for a special ceremony, catered lunch, a corn hole tournament, bounce house, face painting, magic show and more. Parking will be a little different next week because of the Groundbreaking Celebration. All parking for sunday school and worship will move to our lower and side parking lots - the upper lot will be closed. The orange triangles on the map indicate reserved sections for anyone who needs shuttle assistance. Volunteers in orange and yellow vests will be stationed throughout the parking lot to provide assistance.


    Internal Communication: CCA, LCCM
    CCA - Melissa, Dylan, Nicole
    LCCM - Maria, Jeff
    CPC - Church Staff - ask staff to park near the pond or in the upper side lot near the soccer field.

    Shovelers:

    • stand near front of the tent/near portico to move into place quickly

    Communication Schedule:
    8/28: Printed invitations mailed.

    9/11: Mike send general email to Chapelgate News/Announcements group.

    9/14: Steve: Detailed Pulpit Announcement

    9/17: Groundbreaking Participants email - what to expect, what to do, where to stand, make way to ceremony tent asap after worship.

    9/17: Lauren or Natalie - send reminder/logistics email to Chapelgate News/Announcements

    9/20: Natalie - reminder in email of Saturday newsletter. Lauren - push notification 5pm

    9/21: Lauren - push notification; Pulpit announcement.

  • Jeremy:

    • Nursery courtyard: area of dirt for digging.

    • Spray-painted gold shovels - done

    Mike:

    • List of people doing the digging?

  • Step & Repeat Banner - done
    2 Banners - done
    A-Frames for Shuttle - 1) Shuttle Pickup, 2) Shuttle Return, 3) Upper Parking Lot Closed, 4) Additional Handicapped Parking
    Small card w/ Return Shuttle location

  • 800 plastic hard hats affixed with our logo/sticker will be distributed to everyone as they enter/exit the lobby to the upper parking lot.

    Natalie: Design and order stickers - done

    Lauren/Pam/Volunteers:
    1. Apply stickers - finish week of 9/8.
    2. Stack in alternate directions - finish the week of 9/8.

    Lauren/Pam/Natalie: Determine fastest way to distribute hard hats after worship - finish week of 9/8.

  • Kaleidoscope (K-5th) will draw pictures of what they think the new sanctuary will look like. Drawings will be completed on 9/14.

    We will hang these on a portable divider and display near the portico.

SETUPS

    • 40x80 Tent

    • (65) 60" round tables with 8 chairs at each. 520 total chairs.

    • 32 round tables and 320 chairs will fit under the large tent. 16 tables will be set up in front of the tent, and 17 tables set up at the other end outside the tent. See Events map.

    • 30 rectangular tables for food/beverage/cake/games/face painting

    • 6 large trash cans spread throughout the upper lot.

    • Arriving Friday, 9/19.

    Will be taken down on Monday, 9/22.

    (3) 20×30 Chapelgate tents to be used for food/beverage stations.

    9/21: Put blue plastic tablecloths on all round and rectangular tables.

  • 20×20 tent & portable stage set up in nursery courtyard for the ceremony.

    Dirt, Shovels, Step & Repeat Banner, 2 stand-up banners

    Metal benches and 30 rented chairs set up facing the tent for those who may need to sit (9/19).

    A/V

    • RECORD CEREMONY

    • Podium, microphone, speakers - ceremony tent (and for magic show)

    • JBL speaker near cornhole tournament

  • Deacons and volunteers will use golf carts and security car as shuttles to provide transportation assistance before Sunday School, Worship, and after Groundbreaking event.

    In addition to our handicapped parking, 50-100 parking spaces will be coned off in the lower lot for those who need shuttle assistance.

    Orange vests and radios will be provided to our volunteers. There will be 2 channels, one for security and one for parking.

    Light poles will be labeled A-E for easy identification of available parking.

    Shuttle Return location = near portico. Deacons will monitor.

  • Cakes will be cut and plated with mini shovel spoons.

  • Fill beverage dispensers with water and lemonade. Plastic cups.

  • Starting at 8:45 AM: Greeters needed outside the front doors, side doors, and upper side doors.

    At 11:30 AM, Greeters needed to hand out hard hats in the lobby and direct people out the front doors for groundbreaking ceremony.

  • Foam Boards/Easels with sanctuary pics.

    TV monitor with fly-thru video

    Portable divider with kids’ art

    CD Table: High top table and basket(s)

  • Magic Show: 1 rectangular table. Lapel mic needed for Christian Graham.

    Cornhole Tournament: Rolling Whiteboard and Markers/Eraser. 1 rectangular table. Jon Barnes/Jordan Steptoe

    Construction Equipment Photo Spot - any signs needed for this?

    Face Painting: 2 rectangular tables set up end-to-end with 16 chairs surrounding.

    Bounce House & Obstacle Course - in place but not turned on until after the ceremony.

    Egg & Spoon Races
    Sack Races
    Pumpkin Bowling

    Natalie - signs for activity tables.

  • Who has the wavy people??

    Set them up by top of main parking lot stairs.

    1. If you are involved in the GB Ceremony, please exit now and gather at the ceremony tent.

    2. Everyone else, if you have kids, please them up from Nursery & Children’s Church.

    3. Pick up a yellow hard hat in the lobby for our group picture!

    4. Join us out front and gather near the small tent for our brief Groundbreaking Ceremony

    5. There is limited seating in front of the ceremony tent for those who may need it.

PARKING MAP

SHuttle Route & Parking Attendants

EVENT LAYOUT Map

GROUNDBREAKING
EVENT –11:30 AM

  • 20-minute ceremony immediately after the worship service in the upper parking lot.

    ORDER OF SERVICE
    Steve: Welcome & Opening Prayer, Introduces Mike.
    Mike: Offers a few words and introduces Peg.
    Peg: Introduces current Building Committee and industry professionals, and acknowledges pre-Covid Building Committee.
    Steve: Introduces Bill Thompson to pray.
    Bill: Offers a Prayer of Dedication
    Slide Step & Repeat banner into place.
    People line up in front of banner w/ shovels
    The Groundbreaking & Photos
    Steve: Invites everyone to gather for Group Picture
    Steve: Lunch Instructions and Closing Prayer

    SHOVELERS (multiples per shovel)

    • Tai & Myung Kim

    • Bill & Janet Thompson

    • Peg Benzinger, Jonathan McKearin, Jeff Livingston, Hank Rebele

    • Ben & Jordan Woodrick, Roma (8yrs), Lee (3yrs)

    • Walter Umanah

    • Victoria Sine

  • Nik Ashcroft will do video/recap video.

    Natalie Finch will take photos and videos.

    Natalie Dallwig will use camera for photos.

    Need to ask more people to take pictures.

    Maybe: Chris Paulis - group shot.

    Asking Ken Krabitz - drone video.

  • Three food/beverage/cake tents
    2 sets of buffet tables per tent
    (go down both sides)    :
    2 tents next to large tent near the median
    1 tent between portico & Mike’s outside door

    Mission BBQ - Arriving @ 10:30 AM, 9/21
    Pulled Chicken & Pulled Pork
    Mac & Cheese
    Green Beans
    Potato Salad
    Cornbread & Rolls
    Paper products

    Beverages
    Lemonade, Water

    Cake
    1 display cake w/ logo near portico
    8 additional cakes pre-plated with mini shovel spoons

    Popsicles in coolers near cake

  • Run by Jordan Steptoe/Men’s Min.

  • Christian Graham:

    • Magic Show (30 min after food)

    • Balloon Animals (roaming)

  • 2 rectangular tables set up end-to-end with 16 chairs surrounding.

  • Wait until after ceremony ends to inflate the bounce houses.

  • Who is coordinating this?

    Will kids be able to climb on it?

TO Dos

RAIN PLAN

    1. 9/9 & 9/10: Stickers on hard hats - stack alternate directions - DONE

    2. 9/17: Pin sanctuary drawings to portable divider - find out from CCA if we can use this from 9/17-9/21

    3. 9/17: Print activity signs

    4. CDs in baskets - signage for this

    5. Rolling whiteboard for cornhole tournament

    6. Easels (Cathy’s office) and Foam Boards (Tim’s office)

    7. Orange and yellow vests for parking attendants

    8. Unbox beverage dispensers

    9. Unwrap shovel spoons

  • SHUTTLE/PARKING ATTENDANTS - Jeff Livingston
    11 for before Sunday School & Worship;
    5 for after worship and throughout the afternoon

    • Jeremy Murray

    GREETERS - Pam:

    DISTRIBUTE HARD HATS - Pam/Natalie/Lauren:

    • Patrick Allen - lobby table

    PRE-PLATE CAKE - Pam:

    • Bob Riley

    • Mandi Kindel

    • Linda Pruett

    BUFFET - Pam :

    • By portico - Heidi and Deanna

    • Station by Tent - Chris & Winnie Pieper

    • Station by Tent - Dave & Debbie Jackson

    CORNHOLE - Jordan/Jon Barnes:

    KIDS’ GAMES - Abby:

    BOUNCE HOUSE/OBSTACLE COURSE MONITORS - Abby:

    1. Do we have enough shovels? We will need 9

    2. Has everyone gotten their groundbreaking setups to Pam?

    3. Natalie/Chris - do you have baskets for the CDs?

    4. Will we need food labels?

    5. Can kids climb on the construction equipment?

    6. Do we need a layout for signs?

  • Staff Help:

    • Patrick could help this week. Will be out of the country week of 9/14

    • Rebecca could help with cleanup after the event, if needed.

    Staff Parking: Please park in upper side lot or by the pond.

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TO DO on 9/21

  • Signage

    • Have instruction cards ready for shuttle users

    • Set up real estate signs in median along the driveway

    • Set up A-Frame in median next to shuttle pickup area

    • Set out Step & Repeat banner

    • Set up 2 standing banners

    • Set up foam boards and easels with sanctuary pics

    • Roll out portable divider with kids’ art

    Set out Shovels

    Shuttle/Parking

    • Cone off Shuttle Pickup area and move shuttles there.

    • Have orange vests and radios ready for volunteers

    A/V

    • Set up A/V under portico (TV monitor with fly-thru video)

    • Set up A/V and recording equipment for ceremony

    • Set up A/V for music during lunch, games, etc.

    Games

    • set out supplies for all games and face painting

    • High top table and baskets near portico for CD song release.

    • Put blue plastic tablecloths on all round and rectangular tables.

    • Set out rolling whiteboard and markers/eraser for cornhole tournament.

  • Food/Beverage Stations

    • Mission BBQ arrives at 10:30

    • Set up cups and beverage stations

    • Cut, pre-plate and set out cake with shovel spoons

    • Set out coolers of ice with popsicles

    1. Food stations:
      -one near portico
      -two by the side of tent near middle median
      -go down both sides

    2. Magic Show will be in Ceremony tent in 30 minutes (give time)

    3. Sign up for the Cornhole Tournament now! Games start in 45 minutes.

    4. If you need assistance getting back to your car, the Return Shuttle location is under the portico. Our deacons will be available throughout the afternoon whenever you’re ready to leave.

    • Inflate obstacle course & bounce house